Travel & Immigration
Invite your guest to the Schengen area — with a letter that covers everything.
Written from the host's side, the way consulates expect: who you are, who you are inviting, the dates, where they will stay, and exactly what you are covering.
- ✓Written by the host, addressed to the embassy handling your guest's application
- ✓States relationship, dates, accommodation and financial responsibility clearly
- ✓Instant PDF download — print, sign and send to your guest
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- 1. Answer a short form. Quick steps — the exact details your document needs.
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Free sample
This is the structure and tone every generated document follows — written from your details, not a fill-in-the-blanks template.
Miguel Fernández Calle de Alcalá 88, 3ºB 28009 Madrid, Spain 10 April 2026 Visa Section Embassy of Spain Amman, Jordan Subject: Invitation Letter for Ms. Fatima Al-Rashid (Passport No. A9812345) Dear Sir or Madam, I, Miguel Fernández, a Spanish citizen residing at Calle de Alcalá 88, 3ºB, 28009 Madrid, am writing to invite Ms. Fatima Al-Rashid, a Jordanian national and my fiancée, to visit me in Spain. I am employed as a civil engineer at Ferrovial S.A. in Madrid, where I have worked for the past five years. Ms. Al-Rashid will visit Spain for a family visit and tourism from 15 June 2026 to 6 July 2026. During her entire stay she will reside with me at my home at the address above, and we plan to spend the visit in Madrid with short trips to Toledo and Valencia. For the duration of her stay, I will provide Ms. Al-Rashid with accommodation and cover her living costs, including meals and local transport. She will cover her own return flights and travel insurance. In support of this invitation, I enclose a copy of my Spanish national ID (DNI), my rental contract as proof of address, and my last three payslips. Ms. Al-Rashid will observe all conditions of her visa and will return to Jordan before its expiry, as she maintains her employment as a pharmacist in Amman. Please do not hesitate to contact me if you require any further information. Yours faithfully, Miguel Fernández Calle de Alcalá 88, 3ºB, 28009 Madrid miguel.fernandez.invites@example.com | +34 612 345 678
Frequently asked questions
- Who writes the Schengen visa invitation letter — the visitor or the host?
- The host: the person living in the Schengen country who is inviting the visitor. The host writes and signs the letter, then sends it (a scan is usually acceptable, some consulates want the original) to the guest, who includes it in their visa application. The visitor may additionally write their own cover letter, but that is a separate document.
- Is an invitation letter the same as a sponsorship letter?
- No. An invitation letter can offer anything from accommodation only to full financial support — or purely moral support with a self-funded guest. A sponsorship letter specifically commits the writer to covering the trip's costs and is usually backed by the sponsor's financial documents. Your invitation letter should state precisely which level of support you are offering, and nothing more.
- Does my host need to notarize the invitation letter?
- For most consulates, a signed letter with a copy of the host's ID or residence permit is sufficient and notarization is not required. However, some countries have formal procedures instead — for example Germany's Verpflichtungserklärung or France's attestation d'accueil, which are issued by local authorities. Check the specific consulate's document checklist before applying.
- What documents should my host attach to the invitation letter?
- Typically a copy of the host's passport or national ID, their residence permit if they are not a citizen, and proof of address such as a rental contract or utility bill. If the host is covering costs, recent payslips or bank statements strengthen the file. The letter should list only the documents the host actually encloses.
- What is the difference between a Verpflichtungserklärung and an informal invitation letter for Germany?
- A Verpflichtungserklärung is a formal declaration of commitment signed at the German Ausländerbehörde, where the host legally guarantees the visitor's living costs after an income check — German consulates often require it when the host funds the trip. An informal invitation letter like this one is appropriate when the guest is self-funded or when the consulate's checklist asks only for an invitation. Check which one your consulate requires.
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- No. You fill in the form, pay once ($19), and download your PDF. No account, no subscription, no recurring charges.